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Here's some important information for the residents of Jupiter Bay.

Please reference other pages of this website for additional detail and/or contact the Association Office.

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2016 Audited Financial Statements

 

Please be advised that our 2016 Audited Financial Report is complete and available to all owners.  If you are interested in receiving a copy:

  • You can download the report from the Financial Page of this website,
  • Let us know by email and we will email it back to you as an attachment.
  • If you are here on the property and would prefer a paper copy, please call the office in advance and we will print one for you to pick up.

If you have any questions, please feel free to call the office.

(4/18/17)


3rd Quarter 2017 Maintenance Dues


3rd Quarter 2017 Maintenance Assessments are due July 1st. The amount due for your building/association is as follows:

  • $1,399 - East
  • $1,369 - Villas
  • $1,422 - West A
  • $1,414 - West B
  • $1,397 - West C
  • $1,406 - West D
  • $1,414 - West E
  • $1,417 - West F

Please note that emails are being sent to remind you of your Maintenance Fee obligation.  If any homeowner does not receive an email reminder but has a valid email address, please notify the office (or complete the form on the Contact Us page of this website) so that we can include you in future email notifications. 

According to our policy any payment received after the 1st day of the quarter is considered late. Maintenance fees not paid on or before the 10th of the month that the payment is due will be charged a $50 late fee and interest at the rate of 15 percent per annum from the date due until paid.  All payments received are first applied to late fees, interest, attorney fees and then to any outstanding principal.  Should you need further clarification please contact the office.

(6/09/17)


Board Member Appointment

Ray Larson was appointed to the Jupiter Bay Board of Directors at the January 30th Board Meeting.  Ray will serve as Treasurer and assume the remainder of Daryl Kosloske's term which expires in the Spring of 2018.

Ray worked at General Electric Corporation in Phoenix Arizona, King of Prussia Pa and Erie Pa as a Manufacturing Engineer. He also worked at Digital Equipment, Compaq and Hewlett Packard in Massachusetts as a Manufacturing Engineer and Program Manager and retired 4 years ago from HP. He and his wife Carol have their home in Northborough Ma and have rented in Jupiter Bay for 4 winters and then bought in building C in April of 2015.

(2/01/17) 

 
2017 Budget Approved

 

The Jupiter Bay Condominium Association's Proposed 2017 Budget was approved at the November 21st Budget Board Meeting.  The following budget information is posted on the Financial Page of this website:

  • Approved 2017 Budget Summary
  • 2017 Quarterly Maintenance Fee Chart
  • Downloadable version of the full 2017 Approved Budget

Budget information includes community common expenses and income & expenses for the eight individual associations comprising Jupiter Bay.  (11/26/16)

 


FL Statute Fire Sprinkler Requirements


Florida statute 718.112(2)(l) says that all Florida condominiums must either be retrofitted with fire sprinklers or opt out by December 31, 2016 through a majority vote of its members. Buildings less than 75 feet high, which were previously exempt, are no longer exempt, even if they are a single-story building.

Only three of our 14 buildings (East A, East B & East C) have fire sprinklers within the individual units. According to the Palm Beach County Fire and Rescue Department, the fire sprinklers in the attic of the West buildings do not satisfy the fire sprinkler requirement.

A Written Consent to Action was sent to all Association members in early August for the opt out vote. As shown below, a majority of members from each of the eight condominium associations provided a positive opt out vote by the November 30th deadline:  11/26/16

Bldg. / Assoc.

Needed / Received
"YES" Votes
 

"NO" Votes

TOTAL

 East

68 / 103

6

109

Villas

17 / 25

1

26

West A

17 / 25

0

25

West B

17 / 23

2

25

West C

17 / 27

0

27

West D

17 / 30

0

30

West E

17 / 27

2

29

West F

17 / 25

0

25


Paying Quarterly Assessments


There are four ways of paying quarterly assessments:

  1. With a check payable to “Jupiter Bay Condominium Association, Inc.” either sent, together with a coupon, using the mailing label provided or dropped off at any BB&T Branch location.

  2. Online through BB&T’s website using a Credit Card or eCheck.  This is for a one-time payment, and additional fees apply.

  3. By electronic funds transfer from a bank account via the Automated Clearinghouse (ACH) system which can be set up through BB&T’s website.  Once this set up is completed, the owner’s bank account will be debited quarterly on the 3rd business day for each assessment due until cancelled.

  4. Via your bank's Bill Pay feature.

   (5/28/16)

The Association has recently added a website page to assist homeowners in determining the best way for paying their assessments.

Click here to access this Website's Assessment Payments page.


Police Service Calls - Jupiter Bay Area

 

Police Officers responded to a total of 54 calls for service during the year March 2015 to March 2016, an average of 4.5 calls per month, with November being the highest with 10.

Of those calls, 11 were for suspicious vehicles/persons/incidents, 10 for noise complaints, 7 for civil matters, 5 crashes, 3 vehicle burglaries, 2 thefts, 2 fire calls, 2 unwanted guests, 1 fraud, 1 neighbor call, 1 accidental injury call, 1 animal call, and 8 other (information) calls.

Residents are reminded to secure personal property in their homes, not their cars; lock up (homes & cars) and use alarm systems if you have them. Also, if you see something, say something. Call 799-4445 for the non-emergency situations, and if you feel threatened call 911.

Captain Miller hopes that the staff and residents of Jupiter Bay have a wonderful year.

Yours until 30JUN2016,
Captain Samuel E. Miller, District Three Commander
(4/15/16)


Jupiter Bay Financial Records

 

Comprehensive monthly financial reports are available for all months beginning in April, 2015. In April we introduced a standard format for our monthly financial reports consisting of eight sections: 1) Treasurers Report, 2) BB&T Check Register, 3) Balance Sheet, 4) Reserve Accounts Schedule, 5) Budget Versus Actual, 6) P&L by Class/Building, 7) A/P Aging Summary and 8) Past Due Report.

Arrangements can be made with the Office to review official Association records and all financial reports. Copies can be provided at a reasonable cost, and electronic copies are generally available. Summary data for the most recent month is posted on the Financial page of this website.

Jupiter Bay Board of Directors

(9/6/15)


Cable TV Service


The Association's Comcast cable TV contract is for a 7-year period which began on June 1, 2012. Under the contract terms, each Jupiter Bay owner is provided with one HD cable box at no-charge in addition to two free digital transport adapters. Our 2012 cost per unit rate was $30.57, with an annual rate increase cap of 5%.

Premium channels, additional HD cable boxes, and HD digital adapters can be obtained directly from Comcast.  The current rate for HD cable boxes, which provide the channel guide, movie purchases and two-way communication, is $9.95 per month.  Another option for HD users is the HD digital adapter, providing HD signals but no two-way communication, for $2.99 per month. Internet and phone services are also available from Comcast for a fee.  Extra services can be purchase online or via phone, and equipment can be picked up at the Palm Beach Gardens office: 10435 Ironwood Road, PBG 33410.  (9/17/15)


Parking Permits

 

Jupiter Bay has taken additional measures to assure that all cars parked overnight on Association property have valid parking permits.  Our Vehicles & Parking Rule (#24) was expanded in May, 2015 to accommodate several specific circumstances:

  • In situations where the vehicle registration information is not known in advance, because the tenant or owner guest is picking up a rental car at the airport, the office will issue a partially completed parking permit, with the missing information added by the lease holder and provided to the Association office by the next business day.
  • Temporary 3-day parking passes can be issued by a rental agent for weekend walk-ins to be exchanged at the Association office for a regular parking pass on the next business day.

These new provisions have significantly reduced the number of parking violations. However, we’re still having to issue parking violations because of unreported lease extensions or car changes. Please remember that parking permits issued to tenants and owner guests must be properly displayed in the lower left corner of the windshield, have an unexpired date, match the dates on the lease, and match the car information provided to the Association office. New leases and new parking permits are required for tenants and guests who extend their stay. (8/16/15)

 


Screen Entrance Doors


Entranceway screen doors may be installed at the homeowner's expense. The Association has approved 11 screen door designs. All screen doors must be white.

Most or all of these doors are available locally from Pfeffer's Custom Aluminum Products, located at 17788 Brian Way, Jupiter, FL  (561) 746-0104.

Click here to view screen door options


Condo Damage Repair Responsibility


Recent events with a few homeowners who have requested Association reimbursement for damages to their unit require clarification of applicable policy. Florida Statute 718.111(11)(J) addresses this subject, eliminating any confusion regarding responsibilities for repair of damages to condominium units and adjacent common elements:

1)  For damages caused by accidental and unintentional (insurable) events:

  • The condominium owner is only responsible for repairing any damage within the boundaries (inside the floor slab and inside the exterior wall/ceiling drywall) of their condominium unit;
  • The Association is responsible for reconstructing, repairing and replacing any portion of the condominium (common) property, including drywall, support structures, utility lines, etc.; and
  • Repair of other (adjacent) damaged units is the responsibility of the respective owners of those units.

2)  For damages caused by intentional misconduct, negligence, or failure to comply with Association rules, the unit owner is responsible for the costs of repair or replacement of any portion of the condominium property not paid by insurance proceeds.  This includes the cost of repairing or replacing other portions of the condominium property including personal property of other unit owners or the Association.

  

Per FL Statute 718.111(11)(g)2  any reconstruction work that the owner is responsible for may be undertaken by the association and is chargeable to the unit owner and enforceable as an assessment.

Per the Association’s Rule #31, all unit owners are encouraged to obtain a homeowner insurance policy to cover damages to their unit.  An owner who has suffered a loss should report it to their HO-6 insurance carrier.  In addition, they need to complete an Insurance Claim Form, found on the Information/Forms page of this website, and provide it to the Association Management Office.  The Office will forward a copy of this form to the Association's Insurance carrier for their review for any coverage under our master policy. (9/27/14)

 


Unit Owner Keys


During a recent annual pest control treatment, the Association was unable to access over 30 condominium units that had keypad locks installed.  Most were installed without notifying the office or providing keys.

Florida statute 718.111(5) says that “The association has the irrevocable right of access to each unit during reasonable hours, when necessary for the maintenance, repair, or replacement of any common elements or of any portion of a unit to be maintained by the association pursuant to the declaration or as necessary to prevent damage to the common elements or to a unit or units.”  Furthermore the Association’s Rule #5 says that “For pest control and emergency access, the Association must retain a pass-key to all units.  Whenever an Owner or agent alters any lock, or installs a new lock, the Unit Owner shall provide the Association with an additional key.”

The statute grants the Association right of access and our rule provides the means of complying with the statute.  To prevent key code disclosure and unauthorized unit access, the Board has unanimously decided to continue to require a physical key that we can protect in a locked key-control safe in the Association office.

Any owner who changes their lock and/or key without notifying the management office or does not provide a new key is in violation of the statute/rule and is subject to $100 per day (maximum of $1,000) fine per FL statute 718.303(3).  It is not our intent to impose fines, but have owners understand that we are obligated to enforce the rules and statutes. (7/18/14)

 

  

  



March 2017 Newsletter

 

The Condominium Association's March, 2017 Newsletter is now available and was mailed to Jupiter Bay owners. A copy is also posted on the "Newsletters" page of this website.  (3/07/17)

 


Bocce Ball Court Approved

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Construction of a bocce ball court on Association property is considered a material alteration requiring, according to our Declaration, approval by 80% of the owners.  The Board, through a Consent to Action process, received 289 "yes" votes, exceeding the required 288. The court is being built on vacant property adjacent to the wall separating Jupiter Bay from the Sea Palm's recreational area.

The Bocce Ball Committee's next steps include:

1.  Geting final approval from the Town of Jupiter Planning & Zoning Department. 

2.  Constructing the Bocce Ball Court, staying within the parameters of the Consent to Action:

$3,200 – Bocce ball court (70ft X 12ft)

$2,800 – Cement walkway (70ft X 4ft)

$1,000 – Benches, storage bin and landscaping

$7,000 – Total

3.  Provide project oversight, together with our Property Manager, during construction.

6/09/17 

 


Jupiter Bay Neighborhood Grant Work Completed

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Palm Ave Island Landscaping

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Villas US #1 Entrance Landscaping

 

On Tuesday May 3rd the Jupiter Town Council approved funding seventeen (17) neighborhood matching grants at a total of $61,544. The funding supports $919,615 in projects in those 17 neighborhoods.

Jupiter Bay was among the 17 approved communities and will receive the requested $3,780. We added $3,780.25 of our landscaping funds to this grant to complete three projects totaling $7,560.25. These projects added landscaping along Palm Avenue and at the US Highway entrance to the Villas (see pictures above). The projects also included a new sign for the Jupiter Bay Plantation Villas.

World Class Landscaping, who was awarded the bid by the Town of Jupiter, completed their landscaping work.

(6/20/16)


Storage Rooms


Per the Association’s Rule #2: “Storage rooms are for Homeowner’s use only.  Items allowed are bicycles, sports gear, beach toys, suitcases, hand tools, pet carriers and holiday decorations.  Appliances, mattress and bedding, lamps, kitchen cabinets, construction supplies and debris, furniture, tile, paint, TVs and anything not mentioned above are prohibited and will be discarded.”

With few exceptions owners should utilize the storage rooms located in the same building and floor as their unit.  Storage space is available on a first come basis; however, each unit owner is limited to the proportionate amount of space that they are entitled to according to the number of units on their floor.  Owners are individually responsible for their stored items, and the association bears no responsibility for their loss or damage.  Under no circumstances should any owner fabricate any cage, locker, or other structure within the storage rooms to secure their stored items.  Any such structure that is not removed within 10 days will be dismantled and removed by the association.

Thanks for your cooperation in this matter.

JB Board of Directors   (8/04/14)


Renter & Guest Registration


The Association office gets overloaded registering renters and guests when a large number show up at the office at the same time with incomplete paperwork or when forms are not submitted prior to arrival.  For this reason, as well as limited office staffing, Association personnel will no longer fill out Guest/Lease Registration Forms for rental agency clients.  Blank forms can be downloaded and printed from the “Information” page of this website or picked up at the Association office.

For Rentals; rental agencies need to assure that completed leases are provided to the Association office at least three (3) business days in advance of the intended occupancy.  Tenants must complete a Jupiter Bay Guest/Lease Registration Form and provide a copy of their drivers license no later than the conclusion of the first business day following their initial date of occupancy.  The office will charge $1.00 to copy drivers licenses when a copy has not been included.  The Guest/Lease Registration Form must specify the make, model, and license plate number and state of the car that the renter will be driving.  For a rental car, where this information is not known in advance, the renter needs to bring the information to the office when requesting a parking pass.

For guests; owners need to notify the Association office in advance of any guests that will be parking their car overnight on Jupiter Bay property.  The office can be contacted by phone (561-746-5857), email (jupiterbaycondo@comcast.net), fax (561-575-4334), or in writing to Jupiter Bay Condo Association, 275 Palm Ave D105, Jupiter, FL 33477.  The Guest/Lease Registration Form can be used to send us guest information.  The Association will not issue a parking permit to anyone without prior owner approval.

Both renters and guests need to be advised that our rules and regulations prohibit the overnight parking of pick-up trucks on site.  Motorcycles are not allowed to be driven on or stored on the property.  Parking passes will not be issued for trucks or motorcycles. Please remember that the lack of proper paperwork will cause a delay in obtaining a parking pass, and a vehicle without a parking pass will be towed from the property at the owner’s expense.  (5/22/10)


Annual Pest Control

 

Annual Pest control was completed on July 7, 2016. Global Pest Authority along with Jupiter Bay Staff entered every unit in Jupiter Bay and treated for ants, roaches, silver fish, and palmetto bugs.  Global Pest Authority used the same Boric Acid that they have used successfully for the last two years. Boric Acid is an all natural pest control powder with no odor or staining concern. This annual service is effective and efficient allowing treatment behind walls, cracks, and crevices where insects could live and breed. 

Successful treatment requires that every unit undergoes this procedure. Please make sure the Association office has a key to access to your unit.

 

Spraying outside the building on a monthly basis will continue.  (72116)

 


Jupiter Bay License Plates

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For homeowners who are interested, Jupiter Bay License Plates are now available for purchase at the Association's Management Office for $15.00 per plate.


Accounting & Bookkeeping


The Jupiter Bay Condominium Association's accounting and bookkeeping functions are now being performed by Accurate Bookkeeping Systems, Inc.

Owners who have questions regarding their account should contact the Management Office from 8:00 AM until Noon and from 1:00 PM until 4:00 PM, Monday through Friday, at (561) 746-5857 or Accurate Bookkeeping Systems, Inc. (Linda) at (561) 747-2323.   (7/20/15)


Rules & Regulations and Financial Policy Updated


At the May 20, 2015 Board Meeting, motions were approved to accept updates to the Rules & Regulations and Financial Policy documents.  Please reference the May 20th Board Meeting Minutes from the "Board Meetings" page of this website for details.  The new Rules and Financial Policy documents can be downloaded from the "Rules" and "Financial" pages respectively of this website.

Further updates to the Association's Financial Policy were approved at the 10/21/15 Board meeting. (5/24/15)


Hurricane Preparedness & Recovery Plan


Jupiter Bay's 2014 Hurricane Preparedness and Recovery Plan is now available, and copies can be downloaded from the Information Page of this website.  All owners should familiarize themselves with this plan to assure proper preparation in the eventuality of a hurricane impacting our community.  (6/21/14)

 


No Smoking at Pools


Effective May 7, 2014 smoking is banned at the East and West pool and spa areas.  New "No Smoking" signs have been prominently displayed at each pool.  Also, remember that no glass containers or pets are allowed within the pool area.   (5/30/14)


Security


Allegiance Security (Univeral Protection Service, LLC) replaced the two employees who were covering the security shifts.  The Board felt that a stronger presence was needed due to the recent acts at the West pool.  The guards will still be unarmed but will be in uniform, and they will still patrol the property from 8 pm to 1 am.  We also felt that by hiring a company, if the hours needed to be extended or an extra person added, they have the resources to do so.  In addition, if there is a problem with coverage due to illness or another extenuating circumstance, someone will be provided to cover the shift.  (7/23/12)

 


Pool Maintenance


Crystal Blue Pools now maintains both the East and the West pools.  Previously, we were utilizing our maintenance crew to maintain the pool and an additional company to do repairs and chemical reading reports.  By consolidating services, we are achieving an annual savings.  The company’s schedule is Tuesday, Thursday and Saturday.  Our staff continues to share in removing any sand / debris and keeping the pool clean on the days the company is not scheduled.  Please contact the office if you have any questions.


Jupiter Bay Condominium Tennis


Please observe the following rules when using the Jupiter Bay tennis courts located behind the East A Building:

  1. Courts are available on a first come first serve basis.
  2. If others are waiting to play, doubles can have a court for 1.5 hours and singles for 1 hour.
  3. The clock starts when all players of the group are present.
  4. Courts cannot be held if all players are not present and another group is present and ready to play.
  5. Shirts and proper footwear are required.
For our avid tennis players, please note that our tennis courts have been resurfaced.

(1/27/12)


Jupiter - Prohibited Vegetation


If you're wondering why that "beautiful" schefflera tree outside your unit is missing, it's because we've instructed our landscaper to remove vegitation at Jupiter Bay that is clasified by the Florida Exotic Pest Plant Control Council as "nuisance and invasive exotic vegetation".  The full Prohibited Species List is provided at the following link. (8/01/09)

 



Rodent  Monitoring & Control


Owners are urged to follow the recommended practices listed in Association Rule #47, to help control pests within their unit.  We employ a certified pest control operator to regularly and periodically treat each individual condominium unit.  In addition the Board approved on May 7th a contract with Hulett Environmental Services to monitor and control rodents outside of the units.  The following link provides a copy of the proposal. (06/21/14) 

Click here to download Hulett Rodent Monitoring Proposal


Patio Barbecues

 

It has been reported to the Association office that there are some unit owners who are using grills on their patios.

Please note that the use of electric grills on the patio of a multiple-family building is allowed under state law.  However, gas and open flame grills are not allowed by state law and are subject to corrective action by the County Code Enforcement Board, and fines could exceed $250.00 per day.

Please refer to the Rules and Regulations on the Docs Page of this website.  Listed under Patios you will see that the use of open fires or gas barbecues on the patio is prohibited.  When using electric grills, you need to abide by Association rule #26 that "prohibits noxious or unusual odors that permeate to other units or the Common Elements and become annoyances or become obnoxious to other Unit Owners".  Grills may be reserved at the West pool.

The State fire code (NFPA 1;10.11.7 & NFPA1; 69.5,3.5) does not allow open flame, charcoal or gas grills on patios or the storage of combustibles, charcoal or flammable materials within 10 feet of the structure.  This measurement starts at the overhang of the building not the inside of the patio wall.

Should you be an owner who is in violation of the state fire code please take action immediately to comply and do not continue to use or store these items on your patio. 

Unit owners who are concerned should report violations to the Palm Beach County fire department at 561-616-7046.  (6/3/10)